Cosmetics & Beauty Store – Shade-Level Stock and Customer Experience
Cosmetics and beauty products are all about shades, skin types and repeat customers. A simple retail system is not enough when you need to track colours, expiry dates and favourite brands for each customer. This cosmetics & beauty store module connects shade-level stock, barcode billing, expiry control and customer beauty profiles so you can run a professional, data-driven beauty business.
Overview – What the Cosmetics Module Focuses On
The cosmetics module is built for beauty stores, cosmetic shops and perfume counters that sell branded makeup, skincare, haircare and fragrance. It connects item variants, shades, testers, expiry dates, barcode billing and customer history in one structure, so shop staff can work quickly while owners still see clear numbers.
Instead of running separate lists for shades, testers and combo packs, everything stays under one product master with proper tracking. This reduces confusion at the counter and gives you more control over stock and margins.
Products & Shades – Managing Variants the Right Way
In cosmetics, one “product” is actually many variations: different shades, tones, finishes and pack sizes. The module is designed around this reality.
- Shade-level variants: Store each shade (for example, foundation 01, 02, 03 or lipstick Red 01, 02) as a variant under one product family. You can see stock and sales by shade, not just by generic product name.
- Attributes like skin type and undertone: Products can carry extra attributes such as skin type (oily, dry, combination), coverage level or undertone, helping staff suggest the right item in a few seconds.
- Brand and category organisation: Group products by brand, line and category (makeup, skincare, haircare, fragrance, tools) to keep your catalog clean and easy to search.
- Tester and retail stock separation: Track tester pieces separately from selling stock, so you always know how many units are used for display and sampling.
- Combo packs and gift boxes: Create predefined combo SKUs (for example, “Bridal Kit”, “Skin Glow Pack”) that bundle multiple items into one selling package with proper stock deduction.
Stock & Expiry – Protecting Your Shelf Value
Cosmetics have limited shelf life, and expired products can damage both skin and brand reputation. The module keeps a close eye on expiry and stock movement.
- Batch and expiry tracking: Record batch numbers and expiry dates for sensitive items like skincare, sunscreens, serums and eye products, with shade-level control where needed.
- Near-expiry alerts: Reports highlight near-expiry stock so you can run offers, relocate to front shelves or return to suppliers where allowed.
- Shelf and rack mapping: Keep track of where items are placed in the store, making it faster for staff to locate shades and restock from the back.
- Damage and tester conversion: Convert normal stock into testers or mark damaged pieces with proper entry, so stock value and margins stay realistic.
- Multi-location support: If you have multiple branches or storage rooms, stock is maintained location-wise, helping you decide where to move products for better sales.
Billing & Packages – Smooth Counter Experience
Beauty customers expect quick service at the counter, especially when trying multiple products. The billing flow is optimised for cosmetics-style selling.
- Barcode and quick search: Scan products directly or search by brand, shade name or code. The system brings the exact variant with correct price and tax.
- Support for multiple items and trials: Bills can easily handle many different items and shades, including samples or trial-size packs, without slowing down the cashier.
- Promo and bundle billing: Apply combo pack pricing, “buy X get Y” offers or limited-time discounts automatically when conditions are met.
- Mixed payment options: Allow customers to pay via cash, card, wallet or split payments, with clean closing reports at the end of the shift.
- Return and exchange handling: For genuine issues (wrong shade, reaction, damaged item), returns and exchanges can be processed with reference to the original bill, keeping stock and accounts correct.
Customers & Beauty Profile – Building Repeat Sales
Cosmetics customers often come back for the same shades, formulas and brands. When you remember their preferences, trust and repeat sales both increase.
- Customer profiles with contact details: Store basic contact information and optional notes such as preferred brands or common concerns (acne, sensitivity, dry skin).
- Beauty profile attributes: Record details like skin type, undertone, shade matches for foundation and powder, favourite lipstick or fragrance families.
- Purchase history: See what a customer bought in the past, making it easy to suggest refills, matching products or upgrades.
- Loyalty and membership (optional): Run loyalty programs, membership cards or point-based rewards for regular shoppers, linked with the same POS system.
- Targeted campaigns: Segment customers by spend level, preferred categories or visit frequency when planning beauty events, launch campaigns or seasonal promotions.
Reports & Insights – What Is Really Selling
With so many SKUs and shades, it is easy to lose track of what actually works on your shelves. Reports give you a clear picture by brand, shade and category.
- Brand and category-wise sales: View which brands and categories (makeup, skincare, haircare, fragrance) contribute most to revenue and margin.
- Shade-level performance: Identify fast and slow-moving shades within the same product, helping you plan orders, testers and shelf space more intelligently.
- Near-expiry stock reports: See which items, shades or batches are approaching expiry, so you can take action before they convert into pure loss.
- Customer and membership reports: Track top customers, visit frequency, average bill size and response to promotions.
- Gross margin overview: Combine cost and selling price to see rough margins by item, brand and time period, helping you decide which lines to push and which to phase out.