Crockery & Household Store – Set-Wise Stock and Breakage Control
Crockery stores and household shops deal with dinner sets, glasses, mugs, trays, gift packs and many fragile items. One small mistake in stock counting or pricing can turn into a big loss. This crockery & household module connects item sets, piece-wise stock, breakage, barcode billing and design-wise reporting in one system, so your showroom looks organised and your numbers stay under control.
Overview – What the Crockery Module Covers
The crockery module is built for shops that sell dinner sets, tea sets, glassware, melamine, bone china, steel utensils and gift items. It connects designs, sizes, sets, pieces, breakage and pricing in one database, so you always know exactly what is on your racks and what is still in the store-room.
Instead of maintaining separate notebooks for sets, loose pieces and broken items, the system keeps everything together with proper codes and categories. This makes it much easier to answer simple questions like “How many 6-person dinner sets do we have?” or “Which designs are actually selling?”.
Products & Sets – Handling Pieces and Complete Sets
Crockery items rarely sell as single, identical units. You have full sets, half sets and loose pieces. The module is designed around that reality.
- Set-wise product master: Define dinner sets, tea sets, bowl sets, glasses sets and gift packs as “sets”, with information about how many pieces make up one complete set.
- Piece-level stock option: Track items in pieces where needed, so you can sell or replace individual plates, cups or glasses from a design.
- Design, colour and material attributes: Store extra details like design name, colour, print, material (glass, bone china, melamine, steel) and usage (dining, kitchen, decor).
- Barcodes and labels: Use barcodes or printed labels with item code, set size and price for faster billing and easier shelf management.
- Gift packs and custom sets: Create custom gift packs or mixed sets as separate SKUs, with proper stock deduction from underlying items.
Stock, Breakage & Display – Protecting Fragile Inventory
Crockery is fragile. Breakage and mismatch between sets and pieces are normal issues. The module helps you handle them without losing financial control.
- Location-wise stock: Maintain separate stock for display area, store-room and warehouse, so you know how much is actually on the floor and how much is kept as backup.
- Breakage tracking: Record broken plates, cups, glasses or other pieces with reason and date, so shrinkage and loss are visible in reports.
- Set to pieces conversion: If a set becomes incomplete due to breakage, you can convert remaining items into loose pieces with proper stock adjustment.
- Minimum stock and fast-moving designs: Identify designs that sell quickly and keep minimum stock levels for them to avoid losing sales due to empty shelves.
- Display tagging: Mark items as display-only or sample pieces where needed, so staff knows which pieces should not be sold directly.
Billing & Packaging – Managing Sets, Pieces and Discounts
Customers may buy one full dinner set, a few extra plates and some glasses in the same bill. The billing flow is designed for this mixed pattern.
- Fast item search and scanning: Scan barcodes where available or quickly search items by design name, code, category or brand at the counter.
- Set and piece billing on one invoice: Sell complete sets and loose pieces together in the same bill, with the system handling the correct stock deduction for each.
- Per-item and bill-level discounts: Offer item-wise and invoice-level discounts, especially for bigger family purchases or wedding orders, with full history.
- Packaging notes: Add notes for special packing (for example, “wedding gift”, “out-of-city transport”) so staff can pack boxes appropriately.
- Return and exchange support: Handle returns or exchanges by design and set size, with proper stock adjustment and link to the original bill.
Wholesale & Bulk Orders – Supporting Event and Dealer Business
Many crockery shops also serve hotels, caterers, event planners or dealers. The module supports such bulk and semi-wholesale business.
- Customer master for bulk buyers: Store details for hotels, restaurants, caterers and corporate clients with their preferred designs and quantity patterns.
- Order booking and advance: Record large orders in advance with expected delivery dates and optional advance payments, then convert them into invoices on dispatch.
- Special pricing for bulk: Apply different price levels or special discounts for bulk buyers while keeping normal retail pricing separate.
- Partial delivery support: Deliver an order in parts when full quantity is not available, while keeping a clear record of pending items.
- Credit and payment tracking: For trusted customers, allow credit sales with proper ledger, ageing and follow-up reports for outstanding balances.
Reports & Profitability – Knowing What Designs Work
With so many designs, sets and sizes, reports are the only way to see which crockery lines are really working for your shop.
- Category and design-wise sales: See which categories (dinner sets, glassware, melamine, steel, decor pieces) and which specific designs contribute most to sales.
- Slow-moving stock: Identify designs that are not selling so you can plan offers, display changes or clearance sales.
- Breakage and loss reports: Track total breakage quantity and value over time, helping you improve handling and storage practices.
- Customer and event summary: View which bulk customers (hotels, caterers, planners) or event seasons gave higher business and margin.
- Margin and profit overview: Combine cost, selling price and discounts to see approximate gross margin by category, brand and design, so you focus on profitable lines.